Wilco Data Solutions
What we build

Software that runs the day-to-day of your business.

We build practical tools that handle the everyday work of running a small business — keeping track of what you have, what you sell, who buys it, and how the money looks. Everything below can be tailored to how you actually work. Mix and match what fits.

What your software can do

Plain and simple — here's the kind of work we can take off your plate.

📦

Track what you have

Always know what's in stock, what's running low, and what each item costs you to make or buy.

  • Live stock counts with low-stock alerts
  • Track supplies and what they cost
  • "Bought 28 for $38" — it works out the per-item cost for you
🛍️

Sell anywhere

Ring up sales at a market, an event, or a storefront — fast, with receipts customers can keep.

  • Quick tap-to-add checkout
  • Discounts and deals applied automatically
  • Printed, texted, or emailed receipts
🎪

Run your events

Treat each market or show as its own event — track what you brought, what sold, and what it earned.

  • Per-event sales and inventory
  • See which events are worth your time
  • Booth costs counted against the day's profit
👥

Know your customers

Keep a simple list of who buys from you, with their history — and reach out when you want to.

  • Customers saved automatically from sales
  • Purchase history at a glance
  • One-tap email or text, respecting who's opted out
📊

See how the money's doing

A clear picture of sales, expenses, and profit — by month, by quarter, or by event.

  • Revenue, expenses, and profit at a glance
  • Sales tax tracked and totaled for you
  • Compare how different events performed
🔁

Work with the tools you already use

Move your product and sales information in and out, so it lines up with the systems you already rely on.

  • Send your product list to a partner store's system
  • Bring sales figures back in automatically
  • Consistent product codes unique to your business
💳

Take payments & send invoices

Accept card payments and send invoices customers can pay online — connected to your own payment account.

  • Card payments at the point of sale
  • Email an invoice, get paid online
  • Paid sales flow straight into your books
🎨

Made to look like you

Your colors, your logo, your name throughout — so it feels like your own software, not an off-the-shelf app.

  • Your branding across the whole app and receipts
  • Works on phone, tablet, and computer
  • Your information kept safe in a secure database
🔒

Built for a team

Add helpers with the right level of access — owners see everything, staff see just what they need.

  • Separate owner and staff sign-ins
  • Staff get a simple, sell-only view
  • You stay in control of the rest

Now available: Membership & Events

A second product, built for organizations that run on members and events, like clubs, associations, and membership groups.

🎟️

Manage your members and the events that bring them together

If your organization is built around members — and gathering them for events — this tool keeps the whole picture in one place: who your members are, who's invited to what, who's paid, and how each event came together.

  • Organize members into your own groups and levels
  • Track who was invited to each event
  • Handle members paying to attend, plus guests
  • Sell vendor or booth space, with deposits
  • Log event costs and see each event's financial picture
  • Reach members by email — invitations and updates
  • Ask and track meal choices for catering
  • Check attendees in at the door — on a printed list or right in the app, whichever you prefer
Try the live demo → See it in action — no sign-up required.

Now available: Catering & Events

A third product, built for caterers and event food service — plan the food, price the job, and track the money.

🍽️

From menu to margins, every event in one place

If you cater events, this keeps the whole job organized: build the menu, quote the client, plan staffing and guest counts, turn your menus into shopping lists, and see the financial picture for each event — what you're bringing in, what it costs, and what you keep.

  • Plan menus and build client quotes
  • Track guest counts for each event
  • Plan and assign staffing
  • Generate shopping lists from your menus
  • Track costs and revenue per event
  • See what each job nets at a glance
Try the live demo → See it in action — no sign-up required.

Simple, modular pricing

You only pay for the pieces you need. Choose individual modules or bundle common combinations to save — with a one-time build fee, plus a simple monthly hosting fee to keep everything running. Payment plans available.

Pick your modules

Choose only the tools your business needs — inventory, sales, customers, financials, membership, events, or catering.
  • Buy modules individually
  • Start small, add more as you grow
  • Everything in one connected system

Build once, host monthly

A one-time build fee, plus a simple monthly hosting fee covering the database, secure hosting, backups, access & support.
  • 12-month payment plans available
  • Discount for paying hosting yearly
  • Add online payments any time
See full pricing →

Every build includes a 30-day warranty. See the pricing page for full prices, bundles, and a payment-plan calculator.

See exactly what you're paying for

Don't just take our word for it — open a live demo and try a real working version of the software. Click around, explore the features, and picture it running in your own business.

Two ways to run it

Once it's built, you choose how it's hosted and maintained.

Run it yourself

A one-time build, hosted on your own account. No monthly fee.

  • Pay once, no ongoing cost
  • You manage hosting and updates
  • Adjustments available when you need them
  • Best if you're comfortable handling the basics

We handle everything · recommended

We host it and keep it running — for a simple monthly or yearly fee.

  • Secure, reliable hosting with backups included
  • Kept online and running for you
  • Priority support and small tweaks
  • Best if you'd rather it just work

Monthly or annual billing — annual saves you a bit. We'll recommend the right fit.

Tell us how your business works.

No pressure and no jargon — just a conversation about what would actually help you. We'll show you what fits and what it would cost.

Get in touch