Wilco Data Solutions
Modules & pricing

Build your system from the pieces that fit.

Your software is made of modules — self-contained tools that each handle one part of your business. Start with what you need today, add more as you grow. Everything is built into one system that shares the same data, so your inventory, sales, customers, and money all stay in sync.

How pricing works: each module has a one-time starting build price. On top of that, there's a simple monthly (or yearly) fee to keep it running — this covers the live database, secure hosting, backups, and your access & support. We'll always give you a clear number for both before any work begins.
📦

Inventory Management

Always know exactly what you have — raw materials, finished products, and stock across every location.

  • Live stock counts with low-stock alerts
  • Build products from their raw materials, with per-item cost worked out for you
  • Track materials and what they cost you
  • Keep counts accurate across multiple locations
🛍️

Store Interface

Sell from your inventory anywhere — your storefront, a market, or on consignment — and stock updates as you go.

  • Fast checkout that pulls straight from live inventory
  • Create deals and discounts within your store
  • Track taxable items and add tax — with custom rates for pop-ups and moveable events
  • Sell your products on consignment
  • Give your team access to just the parts of the system they need
👥

Customers

Keep a running record of who buys from you, and reach the ones who want to hear from you.

  • Purchase history saved automatically from sales
  • See your best customers and their buying patterns
  • Message customers who opt in — email or text, with opt-outs respected
📊

Financials & Expenses

A clear picture of money in and money out — and the totals you need come tax time.

  • Track incoming revenue and outgoing expenses
  • Sales tax collected, tracked and totaled for filing
  • Monthly, quarterly, and annual breakdowns
  • See profit by product, by event, or across the whole business
🪪

Membership Organization

Everything a club or association needs to run its members and its money.

  • Track members, tiers, and renewals in one roster
  • Track membership dues and club financials
  • Communicate with members around events
  • See the health of the organization at a glance
🎪

Event Planning

Plan and run events end to end — from your members or clients through to the final tally.

  • Build events straight from your member or client list
  • Plan vendors and catering
  • Track expenses and revenue for every event
  • Keep a history with feedback so each event gets better

Bundle and save

Common combinations, priced below what the modules cost on their own — all built into one connected system.

Retail & Operations

Inventory Management · Store Interface · Customers · Financials & Expenses

Save by combining — see bundle pricing →
Get this bundle →

Membership & Events

Membership Organization · Event Planning

Save by combining — see bundle pricing →
Get this bundle →

Complete solutions for specific businesses

Some businesses need more than building blocks — they need a full application shaped around their whole operation. These are complete, ready-to-run systems built for one type of business, not add-on modules. (More coming as we build them.)

🍽️

Catering

Standalone app

A complete, standalone system built for catering businesses — not an add-on module. It runs the whole operation, from recipe to invoice, with the numbers to quote every job with confidence.

  • Create and import recipes
  • Know the full cost of an event before you quote
  • Bidding tools — cost vs. margin, so you know before you quote
  • Store unused food in a digital pantry with expiration dates
  • Invoice clients
  • Track staff, hours, and payments
  • Auto-generate digital shopping lists
  • Rate staff after each event

Building it, and running it

Two kinds of cost, kept simple — one to build it, and a small ongoing fee to keep it live.

One-time build

See the module prices above

You pay once to build the modules you choose, tailored to how your business works. It's yours.

  • Pay per module, or bundle several together
  • 30-day warranty on every build
  • Changes or new features after launch, quoted as needed

Ongoing — a simple monthly or yearly fee

A simple monthly fee — see hosting pricing →

Software that stores your data needs a live database and secure hosting to stay online — those carry an ongoing cost. We roll it into one clear fee that covers:

  • The database that securely holds all your data
  • Reliable hosting that keeps your app online around the clock
  • Automatic backups, so nothing is ever lost
  • Access to the app for you and your team
  • Updates, monitoring, and support

Prefer to host it yourself? Self-hosting is available on builds paid in full — you run it on your own accounts and handle the basics. (Builds on a payment plan stay hosted with us until they're complete.) We'll help you choose the right fit.

Prefer to spread the build cost?

If paying the whole build up front isn't ideal, split it into monthly payments that fit your cash flow. A small amount is added for the flexibility — and it's easy to see exactly what you'd pay.

Pay in full

The full build price, paid once — nothing added.
Build price · best value
  • No added cost
  • One simple payment
  • Work begins right away

6 monthly payments

Spread the build evenly across six months.
+5% added to the build
  • Six equal monthly payments
  • Lower total than the 12-month plan
  • Good for a shorter runway
See the full pricing chart & calculator →

A payment plan covers the build only and runs alongside your regular monthly hosting fee. While on a plan, your software is hosted with us until the plan is paid in full — after that, it's fully yours to keep hosting with us or take in-house. Plan payments are set up securely once online payments are enabled.

Online payments Premium add-on

Take payments online, right inside your software.

Connect the payment service you already use — or want to use — and collect card payments directly through your system. Your customers pay securely; the money and the records land right where they belong.

  • Connect your Stripe, Square, or PayPal account
  • Charge cards and send secure payment links
  • Set up recurring or subscription billing that charges automatically
  • Payments flow straight into your financials — no double entry
  • Card details are handled by the payment service and never stored by you (PCI-safe)
  • Refunds and payment status tracked in one place
Added to any build with a Store, Financials, Catering, or Membership module.
See pricing
Processing fees (about 2.9% + 30¢ per transaction) are charged by Stripe, Square, or PayPal directly — separate from your build. We set it up so it works cleanly with your system.
Add online payments →
StripeSquarePayPal

Mix and match what fits

Most businesses don't need everything — they need the right few pieces working together. Tell us how you work, and we'll put together the modules that make sense for you, built into one system that grows as you do.

Not sure which modules you need?

No pressure and no jargon — just a conversation about what would actually help you. We'll show you what fits and what it would cost.

Get in touch